Office of The comptroller and Auditor General of
India
New Delhi-110002
NOITICE
Office of the Comptroller and Auditor General of
Sd/-
( DINESH KUMAR)
SR. ADMINISTRATIVE OFFICER (GS)
Phone : 23236703
ANNEXURE -I
GENERAL TERMS AND CONDITIONS
Sub :- Notice Inviting Tender for “Hiring of Private
Taxis”
1. Parties:-
The parties to the Contract
are the contractor (the tenderer to whom the work has been awarded) and the Office of the Comptroller and Auditor General of
2. Addresses:
For all purposes of the contract including
arbitration thereunder, the address of the contractor mentioned in the tender shall be
final unless the contractor notifies a change of address by a separate letter sent by
registered post with acknowledgement due to the Office of the Comptroller and Auditor General of
3. Earnest Money:
Earnest Money of Rs.50,000/-
(Rupees fifty thousand only) in the form of
Bank Guarantee/Demand Draft of any nationalized bank must be deposited by bidders
alongwith their duly filled up tenders documents. The validity of the Bank Guarantee needs
to be up to 6 (six) months starting from 20 August, 2008. The Bank
Guarantee / Demand Draft shall be in favour of PAO, Accountant General (Audit),
3.1 No request for
transfer of any previous deposit of earnest money or security deposit or adjustment against any pending bill
held by the Department in respect of any previous work will be entertained.
3.2 Tenderer shall not be
permitted to withdraw his offer or modify the terms and conditions thereof. In case the
tenderer fails to observe and comply with the stipulations made herein or backs out after
quoting the rates, the aforesaid bank guarantee will be forfeited to the Government.
3.3 The tenders without
Earnest Money will be summarily rejected.
3.4 No claim shall lie
against the Government / Department in respect of erosion in the value or interest on the
amount of earnest money deposit or security deposit.
4. Preparation and submission of Tender:
The tender should be
submitted in two parts namely, Technical Bid (in form given in Annexure-III) alongwith
Earnest Money Deposit and Commercial Bid (in form given in Annexure-IV) and each should be
kept in a separate wax sealed cover. Both the bids should be kept in another sealed cover
addressed to the undersigned. The outer envelope containing wax sealed cover should bear
the address, Tender Number and date, subject of tender, date and time of opening of the
same. The inner envelopes should be super scribed with Tender Number, subject of Tender,
whether the envelope is containing “Technical Bid” or “Commercial Bid”
and date of opening of tender.
5. Signing of Tender: Individual signing the tender
or other documents connected with contract must specify whether he signs as:-
(a) A “sole
proprietor” of the concern or constituted attorney of such sole proprietor.
(b) A partner of the
firm, if it be a partnership firm, in which case be must have authority to execute
contracts on behalf of the firm and to refer to arbitration disputes concerning the
business of the partnership either by virtue of the partnership agreement or by a power of
attorney duly executed by the partners of the firm.
(c) Director or
principal officer duly authorized by the Board or Directors of the Company, if it is a
Company.
N.B.
(1) In case of
partnership firms, a copy of the partnership agreement, or general power of attorney duly
attested by a Notary Public, should be furnished on stamped paper duly sworn of affirmed
by all the partners admitting execution of the partnership agreement or the general power
of attorney. The attested copy of the certificate of registration of firm should also be
enclosed along with the tender.
(2) In the case of
partnership firms, where no authority to refer disputes concerning the business of
partnership firm has been conferred on any parties the tender and all other related
documents must be signed by all partners of the firm.
(3) A person signing
the tender form or any documents forming part of the tender on behalf of another person
should have an authority to bid such other person and if, on enquiry it appears that the
persons so signing had no authority to do so, the Office of the Comptroller and Auditor General of India may, without
prejudice cancel the contract and hold the signatory liable for all costs, consequences
and damages under the civil and criminal remedies available.
(4) The tenderer
should sign and affix his/his firm’s stamp at each page of the tender and all its
Annexures as the acceptance of the offer by the tenderer will be deemed as a contract and
no separate formal contract will be drawn. NO PAGE
SHOULD BE REMOVED/DETACHED FROM THIS TENDER DOCUMENT. (This sub-clause will not be
applicable in cases where signing of a separate agreement is considered by the Comptroller and Auditor General of
6. Technical Bid: The
Technical bid should be submitted in form given in Annexure-III along with the Bank
Guarantee/Demand Draft of Rs.50,000/- alongwith
registration particulars, copy of PAN Number issued in favour of the firm, full details of
the number of Taxis registered in the name of the tenderer or his firm with photocopies of
RCs and other information sought for in the Annexure-II.
7. Commercial Bid:
The Commercial Bid should be
submitted in the form given in Annexure-IV in a separate sealed cover kept inside the main
cover. The Commercial Bids of those tenderers who are found technically compliant, will be
opened on a specified date and time to be intimated to the respective tenderer. A duly
constituted Tender Evaluation Committee (TEC) will evaluate the Commercial Bids.
7.1 Terms of payment as
stated in the Tender Documents shall be final.
7.2 At the time of payment
of bills, the taxes liable to be deducted, if any, shall be deducted at source as per
Government rules and guidelines as may be prevailing at the time of payment.
8. Validity of the Bids:
The bids shall be
valid for a period of 180 days from the date of opening of the tenders.
9. Opening of Tender:
The tenderer is at
liberty either himself or authorize, not more than one representative to be present at the
opening of the tender. The representative attending the opening of the tender on behalf of
the tenderer should bring with him a letter of authority from the tenderer and proof of
identification.
10. Criterion for Evaluation of Tender: The Technical Bids will be opened by a
committee authorized by the competent
authority
at 3.00 pm on 18 August, 2008 decided in the AKC Hall, in the presence of
such tenderers who may wish to be present.
10.1 The Commercial Bids of only those
tenderers (to be informed on telephone) will be opened at 3.00 pm on 19 August, 2008 whose
Technical Bids have been accepted by the Office. These will be opened
in the presence of those tenderers whose Technical Bids are accepted and who wish to be
present.
10.2 The contract shall commence from the
date of consent of the firm to the terms and conditions. To begin with, the contract will
be for 6 months initially extendable upto one year if performance/service is found
satisfactory on review after six months. The
contract so awarded can be terminated by the Office of the Comptroller and Auditor General
of
11. Right of Acceptance:
The
Office of the Comptroller and
Auditor General of
11.1 Any failure on the part of the
contractor to observe the prescribed procedure and any attempt to canvass for the work
will prejudice the contractor‘s quotation.
12. Communication of Acceptance: Successful
Tenderer will be informed of the acceptance of their tender.
13. Security Deposit:
The successful tenderer shall furnish Bank
Guarantee of Rs.1,20,000/- (Rupees One lakh twenty thousand only) in
favour of PAO, Accountant General
(Audit), Delhi towards Security
Deposit within 7 days from the date of acceptance of the tender.
13.1 The Bank Guarantee can be
forfeited by order of the competent authority of the Office of the Comptroller and Auditor General
of
14. Penalty:
(a) In case of
breach of any conditions of the contract and for all type of losses caused including
excess cost due to hiring of Taxi from the market in the event of Contractor failing to
provide requisitioned number of taxis or not providing Taxis, the office shall make
deductions at double the rate of hiring rate on prorata basis from the bills preferred by
the Contractor or that may become due to the contractor under this or any other contract
or from the security deposit or may be demanded from him to be paid within seven days to
the credit of the Office of the
Comptroller and Auditor General of India.
(b) The powers of
the Office of the Comptroller and
Auditor General of India under this
condition shall in no way affect or prejudice the powers in certain events to terminate
the contract vested in him as herein provided nor forfeiture of deposit mentioned under
clause 13 above.
15. Disclaimer:
The near relatives of employees of the Office of the Comptroller and Auditor General of
(a) Members of a
Hindu Undivided Family.
(b) Their husband or wife.
(c) The one is
related to the other in the manner as father, mother, son(s), son’s wife
(daughter-in-law), daughter(s) & daughter’s husband (son-in-law), brother(s)
& brother’s wife, sister(s) and sister’s husband (brother-in-law).
16. Breach of Terms and Conditions:
In case of breach of
any of terms and conditions mentioned above, the Competent Authority will have the right
to cancel the work order without assigning any reason thereof, and nothing will be payable
by this Department in that event and the security deposit in the form of performance Bank
Guarantee shall be encashed.
17. Sub-letting of Work:
The
firm shall not assign or sublet the work or any part of it to any other person or party.
18. The tender is not transferable.
19. Terms of payment:
19.1 No payment shall be made in
advance nor any loan from any bank or financial institution recommended on the basis of
the order of award of work.
19.2 The contractor shall submit the
bill at each stage/in the first week of following month in respect of previous month (in
case of monthly payments) for sanction of the amount of bill and passing the bill for
payment.
19.3 All payments shall be made by
cheque only.
19.4 Office of the Comptroller and Auditor General
of
19.5 The term ‘payment’
mentioned in this para includes all types of payment due to the contractor arising on
account of this contract excluding Earnest Money and Security Deposit governed by the
separate clauses of the contract.
19.6 Wherever applicable all payments
will be made as per schedule of payments stated in Part-II of Annexure-II.
20. Arbitration:
If any difference arises concerning this Agreement, its
interpretation on the payment to be made thereunder, the same shall be settled by mutual
consultations and negotiations. If attempts for conciliation do not yield any results
within a period of 30 days, either of the parties may make a request to the other party for submission
of the dispute for decision by an arbitral tribunal containing a Sole Arbitrator to be
appointed by Office of the
Comptroller and Auditor General of
ANNEXURE -II
PARAMETERS AND TECHNICAL SPECIFICATION
FOR EXECUTING THE WORK
Sub :- Notice Inviting Tender for “Hiring of Private
Taxis”
PART – I
PARAMETER AND TECHNICAL SPECIFICATIONS
FOR EXECUTING THE WORK
2. (i) The firm
should be registered and should furnish a copy of
registration certificate in support
thereof.
(ii) The firm should
have minimum three years of experience of working. Satisfactory Service Certificates from
existing/past employers should be enclosed, in this regard.
(iii) Income Tax payment
certificates for the last 3 years should also be provided by the firm.
3. (i) Taxis to
be provided by the Contractor should be in perfectly sound
working condition and suitable for use by Senior Officers.
(ii) Taxis supplied
should not be more than 02 (two) years old. The firm should specify the numbers of such
vehicles enclosing copies of their RC.
(iii) The firms should have
at least 20 cars (saloon-type) to be provided as taxi. A
backup of minimum of 10 cars should also be ensured by the firm.
(iv) Firms should have
sufficient numbers of drivers having experience of driving in
4. Only such
Taxi Operators may apply whose Taxis have been duly authorized by the concerned RTO for
use as public transport and who have telephone connections available at their
Premises/Garage/Stands from where such taxis are to be operated and can be requisitioned
by the office of the Comptroller
and Auditor General of
5. (i) The firm
should ensure that the drivers employed hold valid driving license, are well behaved,
reasonably educated, conversant with traffic rules/regulations and city roads/routes as
well as security instructions.
(ii)
Each driver employed by the firm must have a
cell-phone duly activated.
(iii) Each driver should wear uniform while on duty in this office.
(iv) No mileage will be
allowed for lunch/tea of the driver. Driver
should carry his lunch.
(v) Only drivers
having sufficient experience of driving in
(vi) The firm should have
an adequate number of telephones for contact round the clock and these may be conveyed to
this office.
(vi) The time and distance
in respect of hired taxies will commence and terminate at the Taxi Stand.
(vii) While the office of the Comptroller and Auditor General
of India
of India has a regular requirement for hiring taxis, it shall have the right not to
utilize the services at all at any time for any period without giving any notice. The office will also reserve
the right to hire taxis from any other provider of such services even during the period of
contract. Revision of rates will not be
entertained during the period of contract.
(viii) The firm should be experienced in handling events, delegations, meetings and conferences.
(x) The firm should have a provision to take the bookings 24 x 7
6. (i) “Full
Day” would imply a run of the Taxi upto 80 kilometer and/or 8 hours duration.
(ii)
“Half Day” would imply a run of the
Taxi upto 40 kilometers and/or 4
hours
duration.
7. Rates once
finalized will be fixed at least for a period of one year. Upward change in rates will not
be considered due to any hike in petrol/diesel/CNG prices or taxes.
TENDER FORM-1 TECHNICAL INFORMATION AND UNDERTAKING
(See Clause 6 of Annexure-I of this Tender Document)
Sub :- Notice Inviting Tender For “Hiring Private
Taxis”
1. |
Name of the Tenderer/Concern: |
____________________________________ ____________________________________ |
2. |
Address (with Tel. & Mob. No.): |
____________________________________ ____________________________________ |
3. |
Address and Tel. No. of Garage: |
____________________________________ ____________________________________ |
4. |
Nature of the concern : _____________________________________________ (i.e. Sole Proprietor or Partnership firm or a Company or a Government Department or a Public Sector Organisation) |
|
5. |
Registration Number of Tenderer/ Concern : (Attested photocopy of registration should be attached) |
|
6. |
PAN Number of Tenderer/ Concern : __________________________________ (Attested copy should be attached) |
|
7. |
Bank Guarantee/ Demand Draft No. ________________ dated _____________ From bank name ____________________________________________ Amounting to Rs. _________________________________________________ as Earnest Money Deposit |
|
8. |
Registration Nos. of Taxis together with make : 1. _____________________________ 2. ______________________________ 3.______________________________4.________________________________ (photocopies of registration book should be attached) |
|
9. |
Whether each page of Annexure have been signed and stamped : YES/ NO |
|
10. |
List of Important Organisations with address and Telephone number to whom taxi services have been provided during the last three years with period of contract is enclosed (Summary may be enclosed on separate sheets for each contract and period and amount of contract; remarks/ observations/ appreciation of the organization for whom the work was conducted; and any other information considered important by tenderer). |
|
11. |
Address of garage at |
|
12. |
Any other information important in the opinion of the tenderer. |
|
Dated : ______________
(Dated
Signature of Tenderer
At : _________________
with
stamps of the firm)
UNDERTAKING
1. I/ We undertake that i/ we have carefully studied all the terms and conditions and understood the parameters of the proposed work of the office of the CAG of India and shall abide by them.
2. I/ We also undertake that I/ We have understood “Parameters and Technical Specifications for conducting the Work” mentioned in Annexure-II of the Tender No. ………….-GS/26-2008 dated July, 2008 and shall conduct the work strictly as per these “Parameters and Technical Specifications for conducting the work”
3. I/ We hereby certify that none of my relative(s) as defined in disclaimer clause of Annexure-I is/ are employed in CAG’s office.
4. I/ We further undertake that the information given in this tender are true and correct in all respect and we hold the responsibility for the same.
Dated : ______________
(Dated
Signature of Tenderer
At : _________________
with
stamps of the firm)
TENDER FORM-2 COMMERCIAL INFORMATION
(See Clause 7 of Annexure-I of this
Tender Document)
Sub :- Notice Inviting Tender For “Hiring Private
Taxis”
1. Rate (all inclusive including all taxes and levies except service tax & parking charges) for Taxis as indicated below :
Sl. No. |
Particulars |
Rate per hour basis (Rs.) |
Rate for Half day (4 hrs. or 40 Kms.) |
Rate for full day (8 hrs. or 80 Kms. |
Rate after full day |
||||
Local |
Out-station |
Local |
Out-station |
Local |
Out-station |
Local |
Out-station |
||
1. |
Indica Taxi or
alike (AC) |
||||||||
2. |
Indica Taxi or
alike (Non-AC) |
||||||||
3. |
Maruti Esteem
Or alike (AC) |
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