Ministry Of Human Resource Development

2.1    Kendriya Vidyalaya Sangathan

Kendriya Vidyalaya Sangathan (KVS) was set up in 1962 for catering to the educational needs of the children of Central Government Employees including Defence personnel. There were 7.26 lakh students in the Kendriya Vidyalayas as on 31 March 2003. To develop KVs into Model Educational Institutes, the Model Vidyalaya scheme was introduced by KVS in 1996-97. They did not, however, take the approval of their Board of Governors. Funds were released to 448 KVs under the scheme without assessing their actual requirements resulting in cases of underutilisation and diversion of funds. The KVS could not even ensure that the basic provisions of the Model Vidyalaya scheme like posting of Senior Principals and motivated teaching staff was fulfilled. KVS did not review the scheme even after spending Rs. 54.28 crore during 1996-97 to 2001-02 although the scheme was required to be reviewed after two years. Meetings of the core committees of KVS were not held regularly. The Board of Governors, which is the main executive body of the KVS, have not met during the last two years (November 2003).


KVS retained unspent grants substantially higher than their requirement during the period 1997-98 to 2002-03.

KVS diverted Rs. 26.52 crore to meet the excess expenditure incurred on behalf of sponsoring authorities.

Assets of 28 closed project schools were also transferred to the sponsoring authorities without recovering Rs. 11.84 crore outstanding against them.

KVS unauthorisedly retained the premium amount of Rs. 3.18 crore received from its employees in respect of Employees’ Group Insurance scheme.

The Model Vidyalaya scheme was sent to the Ministry of Human Resource Development, Department of Secondary and Higher Education without obtaining approval of the Board of Governors of the Sangathan. The scheme had not been reviewed after two years of its implementation as required.

There were shortfalls ranging from 40 to 47 per cent in training of teachers during 1997-98 to 2001-02.

The meetings of the core committees of the Sangathan were not being held regularly.

Regional advisory committee was functioning in only one out of 17 regions test checked. Similarly Parent Teacher Associations were also not constituted in 42 KVs. Thus due importance was not given to the constitution of these bodies, which were meant for enhancing the quality of education.

2.1.1    Introduction

The scheme of Secondary Schools, with a common syllabus and medium of instruction, to benefit children of Central Government employees including defence personnel, liable to frequent transfers, was first approved in November 1962 by the Government of India. Consequently, the Central Schools Organisation was started as a unit of the Ministry of Education, now Ministry of Human Resource Development, of the Government of India. Initially, 20 Regimental Schools, then functioning at places having large concentration of defence personnel, were taken over as Central Schools during the academic year 1963-64. Thereafter in 1965, an autonomous body, namely, Kendriya Vidyalaya Sangathan (KVS), was registered as a Society under the Societies’ Registration Act XXI of 1860, which took over the task of opening and managing the Central Schools, henceforth called Kendriya Vidyalayas (KVs). The Sangathan is wholly financed by the Government of India.

2.1.2    Objectives

The KVS has declared in its preamble to the Education Code for Kendriya Vidyalayas that these Vidyalayas have a fourfold mission:

2.1.3    Organisational set-up

The KVS and its Board of Governors are headed by the Minister of Human Resource Development as the Chairman. Other members of the Board are educationists, educational administrators and Members of Parliament. Additional Secretary of the Ministry of Human Resource Development is the Vice-Chairman of the Sangathan. The Financial Adviser to the Department of Education is the Member Finance while the other members are senior officers of the Ministry of Personnel, Defence, Urban Development, Health and Family Welfare, representatives of the CBSE, NCERT and State Governments and three Members of Parliament. Four other eminent educationists, out of whom one each is from among women, schedule castes and schedule tribes are nominated by the Ministry of Human Resource Development. The Board of Governors is assisted by three sub-committees viz. Academic Advisory Committee, Finance Committee and Works Committee. The day-to-day affairs are conducted by an administrative set-up with the Commissioner as the Chief Executive Officer, supported by Joint Commissioners, Deputy Commissioners and Assistant Commissioners and other staff members at the Headquarters of KVS in New Delhi. For the administration of 901 vidyalayas as on 30 September 2003, the Sangathan has established 18 Regional Offices each headed by an Assistant Commissioner.

2.1.4    Scope of Audit

This review of the working of the Sangathan covering the period from 1997-98 to 2002-2003 is based on sample check of records of KVS (HQ), 17 Regional Offices and 163 Kendriya Vidyalayas as detailed in Annex-I.

Accounts and Financial Management

2.1.5    Finance and Accounts

The Sangathan was mainly financed through non-plan grants-in-aid from the Government of India, Ministry of Human Resource Development (Department of Secondary Education and Higher Education) upto 1994-95. In 1995-96 a plan grant of Rs 10.5 crore was received for the first time. KVS also gets funds from some Public Sector Undertakings/ Institutes of Higher learning for opening schools, called project schools, to cater to the educational needs of the children of PSU employees. The entire recurring and non-recurring expenditure on running and maintenance of project schools is to be met by the sponsoring bodies. During the preceding six years ending March 2003 the financial position of the Sangathan was as under: -

(Rupees in crore)
Year   Opening
Expenditure Unspent
1997-98 Plan 26.57 39.20 - 65.77 60.83 4.94
Non-Plan 47.95 356.00 15.53 419.48 355.49 63.99
1998-99 Plan 4.94 87.98 - 92.92 70.20 22.72
Non-Plan 63.99 435.00 25.42 524.41 444.66 79.75
1999-00 Plan 22.72 87.90 - 110.62 69.83 40.79
Non-Plan 79.75 454.81 30.56 565.12 466.73 98.39
2000-01 Plan 40.79 95.00 - 135.79 124.52 11.27
Non-Plan 98.39 477.20 30.18 605.77 485.91 119.86
2001-02 Plan 11.27 81.10 0.56 92.93 87.40 5.53
Non-Plan 119.86 481.14 31.57 632.57 521.67 110.90
2002-03 Plan 5.53 85.00 - 90.53 87.98 2.55
Non-Plan 110.90 544.77 32.74 688.41 560.41 128.00

The unspent funds under non-plan ranged from Rs. 63.99 crore to Rs. 128.00 crore during the period from 1997-98 to 2002-03. KVS stated (February 2003) that the Ministry had permitted it to retain the unspent grant for disbursement of two months’ salary i.e. March and April of the next financial year. However, audit observed that although two months’ salary ranged from Rs. 51.50 crore to Rs. 77.86 crore for the years 1997-98 to 2002-03, KVS retained funds which were substantially higher than their requirements.

2.1.6    Diversion of funds

The expenditure of the project schools which are run by KVS on behalf of various PSUs and Institutes of Higher Learning is to be met fully by these sponsoring bodies. Funds covering six months’ requirement are to be deposited with KVS in advance in the months of April and October each year.

There was diversion of funds of Rs 26.52 crore to meet expenditure of Project Schools.

Audit noted that KVS had incurred expenditure in excess of the funds received from the sponsoring bodies. The excess expenditure on this account amounted to Rs. 26.52 crore as of March 2003, which was met by diverting funds out of the grant received from the Ministry of Human Resource Development, Government of India. KVS failed to recover the amount from the project authorities.

KVS replied (January 2004) that the matter was being pursued at appropriate levels.

2.1.7    Transfer of assets without recovering outstanding dues

According to the terms and conditions of the agreement for opening of project schools, in the event of violation of terms and conditions by the sponsoring authority, KVS has the right to close down the KVs and examine the distribution of assets and liabilities in consultation with the Government of India.

Assets of 28 closed project schools were transferred by KVS to the concerned sponsoring bodies without recovery of its dues amounting to Rs. 11.84 crore.

Audit noted that 28 project schools, which were closed during 1997-98 to 2002-2003, were required to pay Rs. 11.84 crore to KVS as on 31.3.2003, on account of short deposit of expenditure incurred on them. KVS handed over the assets to these sponsoring authorities without effecting recoveries of outstanding dues. KVS stated (February 2003) that in the absence of the ownership/title of the assets, it could not dispose of such assets and recover the dues from the sponsoring authorities. The reply is not tenable as the agreement provides that in case of violation of terms and conditions KVS has a right to distribution of assets in consultation with the Government of India. The Sangathan should not have transferred assets till the recovery of the outstanding dues.

KVS replied (January 2004) that all possible efforts were being made to recover the dues from such sponsoring PSUs.

2.1.8    Employees Group Insurance

The Sangathan introduced ‘KVS - Employees Group Insurance Scheme, 1983’ with effect from 1 January 1983. The scheme was modified/revised with effect from 1 January 1987. However, as the scheme was not at par with the scheme prevailing in the Government of India, KVS in consultation with LIC introduced a modified scheme with effect from 1 January 1993. It was made compulsorily applicable to all its employees as on 31 December 1992 and to all those who entered service after that date.

Under the modified scheme, the entire premia collected from employees, covering risk portion as well as saving portion was to be deposited every month with the LIC. Accordingly on the basis of total number of different categories of employees i.e. 32,055 (Group “A”: 597, Group “B” : 3953, Group “C” : 21,782 and Group “D” : 5723) as on 31 December 1992, a total monthly premium of Rs.10.48 lakh was determined to be recovered from the employees for remittance to LIC. A list of all these employees was submitted to the LIC as on 1 January 1993. According to the eligibility condition incorporated in the LIC policy, all future employees should also become members on the date of their entrance into Sangathan. The scheme was to be reviewed annually on the 1 January every year for incorporating any change in category and contribution of the new entrants.

KVS unauthorisedly retained premia amounting to Rs. 3.18 crore collected from employees.

Audit noted that the number of employees had increased from 32055 as on 1 January 93 to 40010 as on 31 March 2002. However, KVS had never updated the list of employees to delete the names of the employees who ceased to be in service and include the new entrants. As a result, the employees of KVS who entered service on and after 1 January 93 were not covered by the Group Insurance coverage of LIC, though the deductions on account of premium towards GIS were made from these employees and retained by KVS. Further, the list of employees furnished to LIC as on 1 January 93 had also not been changed to incorporate changes in the category of employees due to promotion etc. KVS paid the same monthly premium of Rs.10.48 lakh from January 1993 to March 2002 although it recovered more premia from its increasing number of employees subsequently. This resulted in unauthorised retention of cumulative amount of Rs. 3.18 crore collected upto March 2002 as premia during the above period.

Audit observed that out of total 2813 cases settled during 1993-2002, LIC settled only 1866 cases. The remaining 947 cases were not covered under LIC and were settled by KVS out of the funds retained by it. It was further observed in audit that the LIC withdrew the policy from 15 April 2002 as KVS failed to provide updated list of employees. The redemption value of the policy was fixed at Rs. 11.05 crore which was received in instalments from December 2002 to October 2003. The Sangathan started a new employees’ welfare scheme with effect from April 2002.

KVS replied (January 2003) that premium was retained with the intention that the master list of employees would be updated and the amount remitted to LIC. The list, however, was never updated by KVS and they continued to retain the amount on account of premium from January 1993 to March 2002.

2.1.9    Vidyalaya Vikas Nidhi

Vidyalaya Vikas Nidhi (VVN) was created in April 2000 by merging the pupil fund, maintenance and development fund and science fund in each KV. This fund was maintained out of contributions from the students @ Rs. 100 per month except from science students of classes XI and XII who contributed @ Rs. 125 per month. VVN was intended to be administered exclusively for the purpose of Vidyalaya’s maintenance and development. These rates were revised to Rs. 120 and Rs. 150 respectively with effect from 1 April 2002. All expenditure of Vidyalayas other than salaries, office expenses and construction/repairs of staff quarters were to be met out of this fund. The fund was required to be kept in a separate Bank Account and as far as possible, a year’s collections was to be utilised within the year by well-planned programme.

The position of utilisation of VVN during the year 2000-2001 and 2001-2002 in 47 Vidyalayas of 8 States was as under:-

(Rupees in lakh)
S. No. Name of State Details of VVN (2000-2001) Details of VVN (2001-2002)
No. of KVs Total Receipt Total Exp. Closing Balance/shortfall in utilisation (%) No. of KVs Total Receipt Total Exp. Closing Balance/shortfall in utilisation (%)
1. Delhi 8 395.17 231.14 164.03 (42%) 8 459.54 301.50 158.04 (34%)
2 Jammu & Kashmir 6 136.24 44.37 91.87 (67%) 6 174.06 66.59 107.47 (62%)
3 Maharashtra 11 209.76 102.58 107.18 (51%) 11 268.99 153.82 115.17 (43%)
4 Manipur 1 22.43 12.37 10.06 (45%) 1 25.90 17.77 8.13 (31%)
5 Rajasthan 5 127.46 43.90 83.56 (66%) 5 188.38 80.47 107.91 (57%)
6 Sikkim 1 18.48 12.91 5.57 (30%) 1 19.15 13.32 5.83 (30%)
7 Uttar Pradesh 6 130.93 55.43 75.50 (58%) 6 169.10 83.54 85.56 (51%)
8 West Bengal 9 164.25 96.34 67.91 (41%) 9 207.26 137.90 69.36 (33%)
Total 47 1204.72 599.04 605.68 (50%) 47 1512.38 854.91 657.47 (43%)

VVN funds ranging from 30 per cent to 67 percent during 2000-01 and 30 per cent to 62 per cent during 2001-02 remained un-utilised.

The Vidyalayas were not able to utilise the funds available with them under VVN. There were savings ranging from 30 per cent (Sikkim) to 67 per cent (Jammu & Kashmir) during 2000-01 and 30 per cent (Sikkim) to 62 per cent (J&K) in 2001-02.

Despite VVN not being utilised fully, monthly contribution from students was enhanced.

After the issue was raised by Audit (November 2002), KVS issued instructions to the Regional Offices in January, 2003 that the VVN lying with KVs as on 31 March 2002 be transferred to their concerned Regional Offices which would utilise the funds for purchase of land for new Kendriya Vidyalayas, construction of additional sections and purchase of furniture under their region irrespective of the KVs which had contributed to this fund. The total surplus funds with various KVs were Rs. 63.91 crore as on 31 March 2002 out of which Rs. 50.34 crore were transferred to the Regional Offices as of August 2003. This action of KVS was in violation of VVN Rules according to which the funds collected from the students were to be administered exclusively for the purpose of maintenance and development of their Vidyalayas. Further, despite the inability of the Vidyalayas to utilise VVN, KVS enhanced the monthly rates of contribution from Rs. 100 to Rs. 120 from all the students and Rs. 125 to Rs. 150 for science students of classes XI and XII. The actual expenditure incurred by the Regional Offices out of the funds transferred to them by the Kendriya Vidyalayas was not made available to audit by KVS.

Academic activities

2.1.10    Model Vidyalayas

The Kendriya Vidyalaya Sangathan in its Board of Governors(BoG) meeting held in October 1995 considered a proposal for identifying and developing initially 50 Kendriya Vidyalayas into Model Educational institutions. The Board desired to have a detailed programme in consultation with Director, NCERT, to define the parameters for selection of Kendriya Vidyalayas for development as Model Kendriya Vidyalayas and to identify the programmes for these Vidyalayas.

Provisions and programmes for Model KVs not placed before BOG for approval.

Audit observed that a report laying down norms for identification of KVs and additional provisions and programmes for Model KVs was prepared in 1995 but it was not placed before the Board of Governors for approval. However, in March 1996, the scheme of Model KVs was placed before the Expenditure Finance Committee (EFC) of the Ministry for allocation of plan funds for conversion of 50 KVs into Model KVs. The EFC approved the scheme and advised that it should be reviewed after two years of its implementation. The scheme envisaged that the Vidyalayas, which had land and building as per the prescribed norms of KVS as well as other basic infrastructure would be considered for conversion into Model Kendriya Vidyalayas. Under the scheme, funds for creation of additional infrastructure such as computers, overhead projector, colour T.V, VCR, photocopier machine and setting up of junior laboratory etc. were to be provided. It was to be ensured that these Vidyalayas had well equipped libraries, laboratories and workshops, playgrounds, compulsory computer literacy programme from Class VI onwards. These Vidyalayas were to be headed by Senior Principals and motivated teachers, specially selected on proven merit, were to be appointed. The Model Vidyalayas were required to develop innovative programme for improving the quality of education and their progress was to be monitored annually at KVS Headquarters.

The yearwise expenditure on the Vidyalayas converted into Model Vidyalayas is tabulated below:

(Rupees in lakh)
Year No. of Vidyalayas converted
into Model Vidyalayas
1996-1997 50 143
1997-1998   435
1998-1999 42 815
1999-2000 118 1816
2000-2001 238 2218
2001-2002 Nil 1
2002-2003 Nil Nil
Total 448 5428
  1. Audit scrutiny of the records revealed that

Funds were released to KVs without assessing their requirement.

Excess amount of Rs. 90.14 lakh was released.

Rs. 15 lakh was diverted to purposes not covered under the Scheme.

Rs 8.39 crore were lying unspent

  1. KVS had not prescribed periodical returns to monitor the implementation of the Model Vidyalayas Scheme. The data regarding creation of additional infrastructure under the Model Vidyalayas in respect of 420 Vidyalayas was available with KVS as of August 2001 only. A scrutiny of the said data revealed that:

In 28 model KVs, no computer education was being imparted.

The latest position of availability of additional infrastructure under the Model Vidyalayas was not made available to Audit (August 2003).

  1. According to the provisions of the scheme, the Model Vidyalayas have to be headed by a Principal who should be a person of proven merit supported by a committed team of motivated teachers specially selected for this assignment. However, there was nothing on record to show that this aspect was considered while declaring the KV as Model Vidyalaya. KVS stated (September 2003) that above provisions of the scheme could not be implemented due to various constraints. The actual constraints faced by KVS were not explained to Audit.

Model vidyalayas scheme was not reviewed after two years of its implementation despite provision in the scheme.

Thus, the scheme of Model Kendriya Vidyalayas was implemented only by declaring certain Vidyalayas as Model Vidyalayas and providing funds for creation of additional infrastructure. Proper records/information were not obtained by KVS to assess their requirements. No periodical reports were also obtained to watch their progress and to ensure that the Vidyalayas had reached the level of desired excellence. Further, no measurable performance parameters were prescribed to enable the evaluation of these Vidyalayas.

KVS replied (February 2003) that no formal review had been conducted so far and the parameters for such review were being formulated.

2.1.11    Teachers’ training and Zonal Training Institutes

There were shortfalls of 40 to 47 per cent in imparting training to teachers.

  1. To expose the teachers to the latest teaching methods and for motivating them, KVS organises induction, in-service and refresher courses so that all the teachers are covered in a cycle of six years. It was, however, noticed in audit that there was a shortfall ranging from 40-47 per cent in imparting training during the period from 1997-98 to 2001-2002 as shown below:-
Year Total no.
of teachers
Total no. of teacher
required to be trained
(1/6th of the total strength)
1997-1998 30625 5104 2705 2399/47
1998-1999 30000 5000 3005 1995/40
1999-2000 29794 4966 2665 2301/46
2000-2001 29106 4851 2933 1918/40
2001-2002 32770 5461 3290 2171/40
2002-2003 Information not made available by KVS
  1. In 1993, KVS decided to establish five Zonal Training Institutes for training of teachers and other categories of staff. These were to be established in Madurai (South Zone), Karad (West Zone), Bolangir (East Zone), Gwalior (Central Zone) and Sirsa (North Zone). Apart from in-service courses, these Institutes were to take up the project for development of material relating to teaching, learning, innovations, experimentation and extension activities.

Out of five zonal training institutes to be set up only one was established.

However, out of five Zonal Institutes, KVS had initiated action in 1995 for the construction of only one building at Gwalior. The building was constructed through the Madhya Pradesh Housing Board in December 2000 at a cost of Rs. 1.03 crore and handed over to KVS in May 2001. But it started functioning from 1 August 2002 only. Information regarding the number of courses conducted and teachers trained in the institute was not furnished to audit (July 2003).

Audit also ascertained that the remaining four ZTIs could not be established as the Academic Advisory Committee observed in its meeting held in January 2003 that visiting faculty required for these institutions would not be available as neither universities, nor training institutes were situated at these stations. The Committee recommended that these Zonal Institutes be shifted to Mysore, Mumbai, Kolkata and Chandigarh. This indicates that KVS had selected the earlier locations without proper analysis resulting in non-establishment of four Zonal Training Institutes.

KVS replied (January 2004) that the ZTI at Mumbai had been started from 2003-04 and ZTI at Mysore was under construction.

2.1.12    Vocational Courses

In 1995, Government of India’s review committee on KVS recommended that the latter should undertake to provide a range of vocational courses as compulsory additional subjects in classes VIII & IX in all KVs in the next three years. KVS accepted this recommendation.

KVS did not make systematic and planned efforts to introduce Vocational courses in KVs.

Audit noted that KVS, instead of identifying the specific vocational courses for implementation in all the KVs as compulsory additional subjects, introduced generic vocational courses (GVC) with effect from 1999-2000 in 20 KVs only for classes XI and XII as optional subject. Another committee, constituted in November 2000 by KVS to study the existing scheme of vocational course and to suggest new courses of vocational studies, observed (April 2001) that the generic courses introduced in 1999-2000 were unpopular because of poor infrastructure and lack of professional commitment. The new courses recommended by this committee were yet to be introduced in KVS (July 2003). So, no systematic and planned efforts had been made to introduce compulsory vocational subjects in the KVs.

On the matter being pointed out by Audit, KVS stated (January 2004) that it was seriously searching for vocational courses, which could be implemented successfully.

Infrastructure facilities

2.1.13    School Buildings

259 out of 770 KVs in civil/defence sector functioned from temporary accommodation.

KVS is required to provide permanent school building/staff quarters to the KVs running under civil/defence sector and the project authorities provide these facilities for KVs which function under project sector. However, out of 770 KVs, 259 KVs functioned from temporary accommodation, depriving the students of proper school environment and facilities essential for overall development of the children.

Project authorities did not transfer land to KVS for periods ranging from 1 to 35 years.

Under the project sector, sponsoring authorities are to provide 15 acres of land free of cost for construction of school building/staff quarters etc. within six months from the date of opening of the KV. Till such time, the KV is run in temporary accommodation provided by the sponsoring authority. Audit noted that in 63 cases land had not been transferred to the KVS by the sponsoring authority as of June 2003. The delay in transfer of land to KVS ranged from 1 to 35 years. The KVs continued to function from temporary accommodation depriving the students of essential facilities.

2.1.14    Other Infrastructure

Audit ascertained that in 34 KVs necessary infrastructural facilities like playgrounds, separate laboratories for physics, chemistry, biology and computers, sewerage, drinking water, first aid facility, boundary walls and toilets were not available.

KVS replied (January 2004) that efforts were being made to provide necessary infrastructure to all the vidyalayas.

2.1.15    Supervision, Monitoring and Control

KVS had been managing 901 KVs spread over the country. The Academic wing of KVS is headed by the Joint Commissioner who is assisted by two Deputy Commissioners and two Assistant Commissioners in charge of Academic and Training wings. The administration of KVS is under the charge of Joint Commissioner (Administration.) who is assisted by two Deputy Commissioners and two Assistant Commissioners. In addition each regional office is headed by an Assistant Commissioner. Regional offices play an important role in the implementation of various programmes/policies of KVS.

2.1.16    Academic supervision

KVS had prescribed Academic supervision at the level of school by the Principal and at the regional level by the Education Officers.

2.1.17    School level supervision

The Principal is required to ensure that teacher’s diary is maintained in a manner that (i) it helps the teacher in his day to day work and (ii) it helps others to understand and appreciate his work. Six best notes of lessons from the teacher’s diary are sent to the concerned Assistant Commissioner each year.

129 KVs were not sending six best notes to concerned Assistant Commissioners.

Audit ascertained that in 129 KVs (located in Rajasthan, Manipur, Assam, Punjab, Tamil Nadu, Pondicherry, Delhi, Jammu and Kashmir, Nagaland, Sikkim, UP, Andhra Pradesh, Gujarat, Kerala, Haryana, Arunachal Pradesh, Mizoram, Karnataka, Maharashtra, Bihar, Himachal Pradesh, Jharkhand, Madhya Pradesh and Chhatisgarh) six best notes of lessons from the teacher’s diary were not being sent by the Principals to the concerned Assistant Commissioners.

KVS replied (January 2004) that all Assistant Commissioners had been asked to ensure submission of at least six best notes by all Principals under their jurisdiction for analysis and further improvement.

2.1.18    Regional-level supervision

There was large shortfall in conducting annual panel inspections.

Apart from surprise visits of the KVs, the annual panel inspection is required to be conducted under the supervision of the Education Officer. Audit noted that in Bhubaneshwar region between 1997-98 and 2002-2003, as against 282 annual inspections required to be done, only 207 KVs were inspected. The shortfall in coverage were due to vacant post of Education Officer in the region.

KVS replied (January 2004) that all Assistant Commissioners had been asked to ensure regular annual panel inspection and surprise inspection of all KVs under their jurisdiction as per directions given from time to time.

Meetings of Advisory and Regulatory Bodies

2.1.19    Core committees

The KVS functions through its General Body called the Sangathan, its executive committee called the Board which are headed by the Minister of Human Resource Development. The Board is assisted by three standing committees constituted by it viz. the Finance Committee, the Academic Advisory Committee and the Works Committee. The General Body is required to meet at least once in a year, the Board of Governors thrice a year and its meetings should be preceded by the meetings of the three standing committees. The meetings of these committees held between 1 April 97 to 31 March 2003 were far below the stipulated numbers as shown below: -

S. No. Name of
Frequency of meetings to be held No. of meetings actually held (per cent Shortfall)
1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
1 General Body 1 Nil (100%) 1 (nil) 1 (nil) Nil (100%) Nil (100%) Nil (100%)
2 Board of Governors 3 Nil (100%) 3 (nil) 2 (33%) 2 (33%) 1 (67%) Nil (100%)
3 Finance Committee 3 1 (67%) 2 (33%) 1 (67%) 2 (33%) 2 (33%) 1 (67%)
4 Academic Advisory 3 1 (67%) 2 (33%) 1 (67%) 2 (33%) 1 (67%) 2 (33%)
5 Works 3 1 (67%) 2 (33%) 1 (67%) 1 (67%) 1 (67%) 1 (67%)

Core committees were not meeting regularly.

Thus, the General Body had met only during 1998-99 and 1999-2000 and thereafter no meeting was held. Similarly, the BoG’s meetings were also not being held as required and the meetings of the standing committees were held even less than the number of meetings of the Board. The meetings of the three standing committees were not being held before the meetings of the BoG. It was also observed that the minutes of the meetings of the Works Committee held on 27 December 2002, Finance Committee on 12 December 2001 and 30 December 2002 and Academic Advisory Committee on 22 November 2001, 15 January 2002, 7 October 2002 and 13 January 2003 were not placed before the BoG for confirmation as it did not meet after September 2001. The large shortfall in the meetings of the core committees indicated lack of monitoring and control of the Sangathan over the functioning of KVS.

2.1.20    Regional Advisory Committees

In April 1987 the BoG decided that Regional Advisory Committees would be constituted in every region for periodically monitoring and reviewing the general functioning of the KVs and their academic performance. The Regional Advisory Committee has 12 members and is to be headed by the Education Secretary of the State Government or of the Union Territory concerned.

Regional Advisory Committee was functional in only one out of 17 regions test-checked.

Audit test checked records of 17 Regional Offices (ROs) which revealed that in eight Regional Offices (Mumbai, Lucknow, Silchar, Guwahati, Chennai, Delhi, Bangalore and Jammu) no Regional Advisory Committee had been constituted and in six other Regional Offices (Bhubaneshwar, Gandhi Nagar, Bhopal, Jabalpur, Patna and Jaipur) Regional Advisory Committees were constituted but no meetings were held. Kolkata Regional Office did not furnish information on this subject. Regional Advisory Committee was functional only in Chandigarh Region. Regional Advisory Committee at Hyderabad was set up in October 2000, but no meeting was held after 2001-02.

On the matter being pointed out by Audit, KVS stated (January 2004) that Regional Offices where Regional Advisory Committees had not been constituted, had been asked to constitute these immediately. The Regional Offices where periodical meetings of Regional Advisory Committees were not convened, were directed to hold the meetings regularly.

2.1.21    Vidyalaya Management Committees

The Sangathan constitutes a Vidyalaya Management Committee (VMC) for each KV for its general supervision and day-to-day management. The VMC should meet at least three times in a year.

There were shortfalls in  meetings of VMC ranging from 4 to 83 per cent.

Audit test checked records of 28 States comprising 163 KVs which revealed that in 139 KVs of 27 States the shortfall in meetings of VMC ranged from four per cent (Chhattisgarh) to 83 per cent (Jharkhand) during the period 1997-98 to 2002-03.

On the matter being pointed out by Audit, KVS stated (January 2004) that all the KVs had been advised to abide by the provisions of the Education Code and to ensure the mandatory meetings of VMC adequately.

2.1.22    Parent Teacher Associations

KVS approved forming of ‘Parent Teacher Association’ (PTA) in every KV in order to promote the co-operation of parents and teachers for improving the education facilities and to maintain harmonious relationship between parents and teachers for the good of the students. The management of the PTA is vested in the executive committee consisting of seven members of whom four are parent members. The executive committee is headed by the Principal who is ex-officio chairman of the Association.

PTA did not exist in 42 KVs.

Audit ascertained that in 42 KVs (located in Arunachal Pradesh, West Bengal, Rajasthan, Mizoram, Himachal Pradesh, Jammu and Kashmir, Maharashtra, Sikkim, Madhya Pradesh, Punjab, Uttar Pradesh, Jharkhand, Tripura and Delhi) PTA had not been constituted. Thus, due importance was not given to the constitution of this body.

KVS replied (January 2004) that efforts were being made to encourage its formation.

2.1.23    Conclusion

(Referred to in paragraph No. 2.1.4)

Details of sample check

S. No. Name of State/UT Name of Regional Office test checked Total no. of KVs test checked Location of KVs test checked
1. Andhra ,Pradesh Hyderabad 10 1. Picket, Hyderabad, 2. CRPF Hyderabad, 3. No. 1 Nausenabagh, Visakhapatnam, 4. No. 2 Srivijaynagar, 5 No. 1 Vijayawada, 6. No. 1 Triupati, 7. No. 1 Golconda, Hyderabad, 8. Trimualgherry, Hyderabad, 9. AFS, Begumpet, Hyderabad, 10. Kanchanbagh, Hyderabad.
2. Arunachal Pradesh   2 1. Rupa and 2. Tenga
3. Assam 1. Guwahati 2. Silchar 7 1. Jagiroad, 2. AFS Joarhat, 3. Maligaon, 4. Nagaon, 5. No. 1 Tezpur, 6. Silchar, 7. Panchigram.
4. Bihar Patna 5 1.Kankarbagh, 2. Danapur Cantt. , 3. IOC, Barauni, 4. Rajendra Agricultural University, Pusa, 5. Muzaffarpur.
5. Chattisgarh   3 1. Durg, 2. Raipur and 3. NTPC Korba
6. Delhi Delhi 8 1. NMR, JNU Campus, 2. AGCR Colony, 3. No. 1 Delhi Cantt., 4. R.K. Puram Sector IV, 5. NOIDA, 6. Pushp Vihar Saket, 7. NTPC Badar Pur, 8. AAI, Rang Puri.
7. Gujarat Gandhinagar 6 1. Space application Centre, Ahmedabad, 2. Rajkot, 3. Sector 30 Gandhinagar, 4. Sabarmati, 5. AFSI Jamnagar and 6. Junagarh.
8. Haryana - 6 1. No. 1 Chandi Mandir, 2. No. II Ambala Cantt, 3. NFL Panipat, 4. Nahara (Sonipat), 5. Gurgaon, 6. Kousiwas (Rewari)
9. Himachal Pradesh - 3 1. Shimla, 2. Sarahan, 3. Subathu
10. Jammu and Kashmir Jammu 6 1. Bantalab, 2. Domana, 3. KV No. 2 Jammu, 4. No. 1 Jammu, 5. No. 1 Srinagar, 6. No. 3 Srinagar.
11. Jharkhand   6 1. Ramgarh Cantt, 2. Barkakana, 3. Sector IV B.S. City, 4. Dhanbad, 5. Tatanagar and 6. Hinoo (Ranchi)
12. Karnataka Bangalore 8 1. Malleswaram, 2. ASC South, 3. NAL Campus, 4. DRDO (Bangalore), 5. No. 1 Hubli, 6. Mysore, 7. T.B. Dam, Hospet and 8. Contonment, Belgaum.
13. Kerala  - 8 1. Pattom Thirvantpuram, 2. Pangode, Thirvantpuram, 3. AFS Akkulam, Thiru, 4. CRPF, Pallipurm, Thiru, 5. Adoor, Pathanamthitta, 6. R.B. Kottyam, 7. News Print Nagar, Kottyam, 8. Kochi-II, Naval Base, Kochi
14. Madhya Pradesh 1. Bhopal
2. Jabalpur
13 1. Baragarh, 2. No.1 Bhopal, 3. No. 2 Bhopal, 4.BIT Hostel Buiding Bhind, 5. No.1 Gwalior, 6. No.2 AFS Maharajpur Gwalior, 7. No. 2 Morar Cantt Gwalior, 8. SPM Hoshangabad, 9. No.1 O.F. Itrasi, 10. ITBP Campus, Shivpuri, 11. No.1 GCF Jabalpur, 12. No.2 GCF Jabalpur and 13. COD Jabalpur
15. Maharashtra Mumbai 11 1. Ambernath, 2. Solapur, 3. Ahmednagar, 4. Dehuroad, 5. Aurangabad, 6. Colaba, 7. Pulgaon, 8. Chandarpur, 9. Nagpur, 10. Bhusawal and 11. Devlali
16. Manipur   1 KV Imphal
17. Meghalaya   2 1. Eastern Air Command, Upper Shillong, 2. Happy Vally of East Khasi Hills Distt.
18. Mizoram   1 1.Pushpak, Zambwak, Aizwal
19. Nagaland   2 1 Project Sewak, Dimapur and 2. Zakhama
20. Orissa Bhubaneshwar 6 1. Cuttak, 2. Dhenkanal, 3. Ordinance Factory, Bolangir No.1 Badmal, 4. Balasore, 5. FCI Talcher and 6. Khurda Road
21. Pondicherry   2 1. JIPMER, Pondicherry and 2. Campus of Pondicherry Central University, Kalapet, Pondicherry
22. Punjab Chandigarh 9 1. No.1 Adampur, 2. No.1 Jalandhar, 3. Sec.31 Chandigarh, 4. No.1 Amritsar 5. Halwara, 6. Dappar, 7. Mullanpur, 8. DCW, Patiala and 9. Hussainpur
23. Rajasthan Jaipur 10 1. No.2 Jaipur, 2. No.4 Jaipur, 3. No.5 Jaipur, 4. Avika Nagar, Tonk, 5. No.1 Alwar 6. No.1, Ajmer, 7. No.1, Udaipur, 8. Mount Abu, Sirohi, 9. Bharatpur, Kota and 10. No.1, Kota
24. Sikkim   1 1. KV Gangtok
25. Tamil Nadu Chennai 6 1. IIT Campus, 2. Ashok Nagar, 3. DGQA, 4. Trichy-I, 5. Kalpakkam-I and 6. Mandapam
26. Tripura   2 1. Kunjaban, Agartala and 2. ONGC, Balaghat, Agartala
27. Uttar Pradesh Lucknow 10 1. IFFCO, Phoolpur, Allahabad, 2. BHEL, Jagdishpur, Sultanpur, 3. Aliganj, Lucknow, 4. RDSO Manak Nagar, Lucknow, 5. Rae Bareli, 6. Dahi Chauki, Unnao, 7. Kanpur Cantt, Kanpur, 8. OEF, Kanpur Cantt, Kanpur, 9. Cantt II, Agra and 10. Baad, Mathura
28. West Bengal Kolkatta 9 1. Fortwilliam, 2. Dum Dum, 3. Haldia, 4. Kanchanpara-II, 5. Ballygunge, 6. Command Hospital, 7. Garden Reach, 8. Cossipore and 9. Barrackpore
  Total 163